Comparison

PurpletGo vs. the spreadsheet way

Most companies offboard with a spreadsheet, a checklist and a handful of tickets. It holds up until a revocation fails quietly, the laptop never comes back, or an audit asks for a trail nobody kept. PurpletGo replaces it with one record that refuses to close while anything in it is still unresolved.

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Side by side

Where the manual process breaks down

Dimension

The manual way

With PurpletGo

Access revocation

Someone has to remember to close every account, one at a time, across every system the employee touched.

One action revokes the selected systems, each reports revoked, failed, or needs manual action with the reason, and every attempt is logged.

Asset tracking

Laptops, badges, and credentials are tracked in a cell on a spreadsheet, if they are tracked at all.

Assets are tied to the offboarding record automatically, with returns confirmed and overdue items flagged.

Proof for audits

There is no consistent trail of who did what and when, so evidence is rebuilt from tickets and screenshots.

Every action is logged with actor, timestamp, and system, ready to export. Team adds a tamper-evident, hash-chained log.

Time to complete an offboarding

Depends on how many people remember to do their part, and how quickly they get to it.

A structured checklist with owners and due dates keeps every step moving without chasing people down.

Risk of a missed account

Real, and it grows with every additional tool, team, and person involved in the process.

Reduced by suggesting apps from your connected identity provider, flagging failed revocations, and holding the workflow at IT revocation until every selected system is revoked.

The parts only the leaver can finish

Emailed after their account was closed on the last day, then chased through a personal address someone had to go and find.

One private link, sent to their personal email so it still reaches them after access is cut and opened with a one-time code by text or email, showing only their own outstanding items. It expires in seven days and can be revoked instantly. Team plan and up.

Provisioning the replacement

Copy a colleague's permissions, because nobody wrote down what the person who left actually had.

The replacement checklist is built from the apps that were revoked and the equipment on the asset register, so the role is reproduced rather than a colleague. Team plan and up.

Access revocation

The manual way

Someone has to remember to close every account, one at a time, across every system the employee touched.

With PurpletGo

One action revokes the selected systems, each reports revoked, failed, or needs manual action with the reason, and every attempt is logged.

Asset tracking

The manual way

Laptops, badges, and credentials are tracked in a cell on a spreadsheet, if they are tracked at all.

With PurpletGo

Assets are tied to the offboarding record automatically, with returns confirmed and overdue items flagged.

Proof for audits

The manual way

There is no consistent trail of who did what and when, so evidence is rebuilt from tickets and screenshots.

With PurpletGo

Every action is logged with actor, timestamp, and system, ready to export. Team adds a tamper-evident, hash-chained log.

Time to complete an offboarding

The manual way

Depends on how many people remember to do their part, and how quickly they get to it.

With PurpletGo

A structured checklist with owners and due dates keeps every step moving without chasing people down.

Risk of a missed account

The manual way

Real, and it grows with every additional tool, team, and person involved in the process.

With PurpletGo

Reduced by suggesting apps from your connected identity provider, flagging failed revocations, and holding the workflow at IT revocation until every selected system is revoked.

The parts only the leaver can finish

The manual way

Emailed after their account was closed on the last day, then chased through a personal address someone had to go and find.

With PurpletGo

Provisioning the replacement

The manual way

Copy a colleague's permissions, because nobody wrote down what the person who left actually had.

With PurpletGo

The replacement checklist is built from the apps that were revoked and the equipment on the asset register, so the role is reproduced rather than a colleague. Team plan and up.

A fair question

Isn't a spreadsheet good enough for a small team?

Honestly, sometimes yes. If you offboard one or two people a year and everyone on the team knows exactly which accounts to close, a checklist can get the job done. If you are not sure, the 30-day free trial lets you run real offboardings, with access revocation and an audit trail, before you pay anything.

The manual approach tends to break down as headcount grows, as more tools get added to the stack, and as more people - HR, IT, Legal, a manager - each own a piece of the process. At that point, a spreadsheet stops being a source of truth and starts being a place where steps quietly get missed.

Retire the offboarding spreadsheet

Set up a structured offboarding workflow today.

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